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Office with a View

Report Production Supervisor
Full-Time

Location: Remote

Job Responsibilities

Partner with assigned project teams to successfully complete and manage the administrative and production aspects of projects; this includes the following:

  • Manage tasks as part of project set-up responsibilities:

    1. Uploading project templates as needed; 

    2. Searching internal tracking system for prior reports and uploading files as required; 

    3. Order regulatory reports from specified third-party vendors;  

      • Follow-up to ensure all finals are completed by the vendor; 

      • Oversee the rework of regulatory reports if needed; 

    4. Compressing and electronic transfer of project files.

  • Support project team throughout duration of project as critical team member:

    1. Send out field folders to initiate new projects; 

    2. Ship out critical supplies and documents to field teams; 

    3. Inquire with FedEx on any delivery issues; 

    4. Follow up with the lab for results and provide additional info if needed; 

    5. Track projects and initiate updates in proprietary tracking database.

  • Work within Quire technical report writing system or within company server:

    1. Producing client-ready reports using company-specific templates and following specific directions from project leads; 

    2. Manage priorities/deadlines for producing reports;  

    3. Deliver reports to client per client specifications; 

    4. Handle invoice requests and follow up with delivery of invoices to client. 

  • Other duties, as assigned, in support of project team(s) and company production efforts. 

Job Qualifications of Successful Candidates

  • 2+ years of experience in an administrative support role;

  • Must be computer proficient – 90% of this position is managed using a computer;

  • Experience using Quire technical report writing system is a plus;

  • Must be able to show evidence of masterful organizational skills and expert ability to multi-task;

  • Candidates with previous experience in document controls, in production centers supporting consulting or professional field services staff will be shown preference;

  • Must show ability to work with a sense of urgency and with a ‘client first’ attitude - including both internal and external clients; 

  • Must show interest in learning new tasks and new technologies and be able to give examples of recent experiences demonstrating such; 

  • Must be comfortable and successful working with teams that are remote/virtual and of different work and personality styles and time zones; 

  • Proficiency in Microsoft Word, Excel, and Outlook;

  • Excellent time management, organizational, written and verbal communication skills;

  • Capacity to work on multiple initiatives simultaneously/multi-task; 

  • Strong analytical and problem-solving skills;

  • Overtime will occasionally be required on short notice (such as working through lunch, coming in early or leaving late). 

Working for Nova Group, GBC

Nova Group, GBC (Nova) is a privately held multidisciplinary advisory firm incorporated in 1987. We have a global footprint headquartered in St. Louis Park, Minnesota. Our team services clients throughout the United States and abroad. Nova provides services in the areas of environmental management, compliance investigation, corrective action activities, strategic energy services, construction services, and more. Our diverse portfolio of services creates a multitude of career possibilities, and we strive to bring on talent who want to learn and build their skills across multiple sectors of our business.

 

Nova is a General Benefit Corporation (GBC) and a Certified B Corporation™. This means that Nova’s values are aligned with our business practices. We recognize that our corporate role goes beyond profitability, and we deeply value our environment, our communities, and our people. 

 

To differentiate Nova, we continuously review our benefit programs. We offer flexible and remote work arrangements because we realize that personal demands don’t just happen after 5 p.m. At Nova, this culture is successful because we trust our teams to be accountable to each other and to our clients.

 

In addition, Nova is committed to supporting your professional development through career ladder development, training programs, tuition assistance, professional association events, and continuing education to support your certifications and licenses.

 

Nova offers competitive benefits, including medical/dental/vision insurance, paid time off (PTO), paid volunteer time, 401k, etc.

 

Nova Group is an Equal Opportunity and Affirmative Action Employer. We commit to providing opportunities to all applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

 

If you want to work with a company that truly wants to better our lives, communities, and environment, and if you’re interested in belonging to an organization that will help you grow and progress in your career, consider Nova Group, GBC!

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