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Report Production Assistant


Location: Corporate Headquarters in Chaska, MN

Job Responsibilities

Partner with assigned project teams to successfully complete and manage the administrative and production aspects of projects; this includes the following:

  • Manage tasks as part of project set-up responsibilities:

    • Uploading project templates as needed;

    • Searching internal tracking system for prior reports and uploading files as required;

    • Order regulatory reports from specified third-party vendors;  

      • Follow-up to ensure all finals are completed by the vendor;

      • Oversee the rework of regulatory reports if needed;

    • Compressing and electronic transfer of project files.

  • Support the project team throughout the duration of the project as a critical team member:

    • Send out field folders to initiate new projects;

    • Ship out critical supplies and documents to field teams;

    • Inquire with FedEx on any delivery issues;

    • Follow up with the lab for results and provide additional info if needed;

    • Track projects and initiate updates in proprietary tracking database.

  • Work within Quire technical report writing system or within company server:

    • Producing client-ready reports using company-specific templates and following specific directions from project leads;

    • Manage priorities/deadlines for producing reports;  

    • Deliver reports to client per client specifications;

    • Handle invoice requests and follow up with delivery of invoices to client.

  • Other duties, as assigned, in support of project team(s) and company production efforts.

Job Qualifications of Successful Candidates
  • 1+ years of experience in an administrative support role;

  • Must be computer proficient – 90% of this position is managed using a computer;

  • Experience using Quire technical report writing system is a plus

  • Must be able to show evidence of masterful organizational skills and expert ability to multi-task;

  • Candidates with previous experience in document controls, in production centers supporting consulting or professional field services staff will be shown preference

  • Must show ability to work with a sense of urgency and with a ‘client first’ attitude - including both internal and external clients;

  • Must show interest in learning new tasks and new technologies and be able to give examples of recent experiences demonstrating such;

  • Must be comfortable and successful working with teams that are remote/virtual and of different work and personality styles and time zones;

  • Proficiency in Microsoft Word, Excel, and Outlook;

  • Excellent time management, organizational, written and verbal communication skills;

  • Capacity to work on multiple initiatives simultaneously/multi-task;

  • Strong analytical and problem-solving skills

  • Overtime will occasionally be required on short notice (such as working through lunch, coming in early or leaving late).

 Working for Nova Group, GBC 

Nova Group, GBC (Nova) is a privately held multidisciplinary advisory firm incorporated in 1987. We have a global footprint headquartered in Chaska, Minnesota, but our team services clients throughout the United States and abroad. Nova provides services in the areas of environmental management, compliance investigation, corrective action activities, strategic energy services, and construction services. Our diverse portfolio of services creates a multitude of career possibilities, and we strive to bring on talent who want to learn and build their skills across multiple sectors of our business. ​

A General Benefit Corporation (GBC), often referred to as a B-Corp, means Nova is aligning our values with our business practices. We recognize our role goes beyond profitability, and we value our environment, our communities, and our people. Beyond our articles of incorporation, we are making a commitment to measure our impact in four key segments: our environment, our communities, our customers, and our employees.


Nova is committed to supporting your professional development through career ladders, training programs, and continuing education to support your certifications and licenses. We look for opportunities to build skills on the job, shadowing mentors and senior staff, leveraging all they have to offer. We always want our employees to feel challenged and to strive to grow their skills and careers.

Click here to apply now!


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