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Production Coordinator

Construction Services Team

Location: Central New Jersey

Job Responsibilities

Work collaboratively with Project and National Account Managers to successfully complete and manage delivery of client critical reports.

  • Responsible for final electronic delivery of reports to clients

    • Under close direction of project leads and utilizing technical writing database (Quire) and Word, responsible to produce client-ready reports

    • Upload project templates utilized by project team into project database

  • Management of multiple tasks in support of report writing & delivery

    • Manage communications from clients and team members

    • Follow up with field staff on status of the site visit and report files

    • Track progress of current projects

    • Issue invoices to clients

    • Attend weekly meetings with Account and Project managers to review status of current projects

This position would be aligned to our technical Production Team, however for daily tasks, it would be a key member of our construction services team.  This position is anticipated to be based out of a home office with occasional meetings in Nova’s New York/New Jersey co-working office locations.  Therefore, qualified candidates must possess attributes that prove they can manage themselves remotely and be accountable to multiple, remote stakeholders for delivery of time-critical projects.  These are unique attributes greatly valued for the success of this role. 

Job Qualifications of Successful Candidates
  • Computer proficient – 90% of this position is managed using a computer

  • Experience using Quire or another technical writing database strongly preferred

  • Masterful organizational skills and expert ability to multi-task

  • Candidates with previous experience in document controls, in production centers supporting consulting or professional field services staff will be shown preference

  • Ability to work with a sense of urgency and with a ‘client first’ attitude

  • Interest in learning new tasks and new technologies

  • Comfortable and successful working with teams that are remote/virtual and of different work & personality styles and time zones.

  • Ability to work occasional overtime on short notice (such as working through lunch, coming in early or leaving late)

 Work Environment 

Nova Group, GBC (Nova) is a privately held multidisciplinary advising firm incorporated in 1987. We have a global footprint headquartered in Chaska, Minnesota, but our team services clients throughout the United States and abroad. Nova provides services in the areas of environmental management, compliance investigation, corrective action activities, strategic energy services, and construction services. Our diverse portfolio of services creates a multitude of career possibilities, and we strive to bring on talent who want to learn and build their skills across multiple sectors of our business.​

A General Benefit Corporation (GBC), often referred to as a B-Corp, means Nova is aligning our values with our business practices. We recognize our role goes beyond profitability, and we value our environment, our communities, and our people. Beyond our articles of incorporation, we are making a commitment to measure our impact in four key segments: our environment, our communities, our customers, and our employees.

Nova Group is an Equal Opportunity and Affirmative Action Employer.  We commit to provide opportunities to all applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

Noting the position of interest in the subject line, please submit your resume to


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